Budgeting 2005

Budgeting ideas for 2005

WCOCA project for 2005 & 6

Create a simple, clear list of the WCOCA services considered to be of substantial value to members. This list will assist in making future decisions.

June, July
1. Develop clear OverArching WCOCA goals.

1a. Prioritize goals. 1, 2, 3 . (Primary, Secondary, Drop if short on funds)
2. Confirm these goals with membership.

August, September
3. Attach % of budget allotments to goals (with min. 10% cushon).
4. Confirm with membership.

October, November
5. Add OverArching goals into By-Laws* (Download Acrobat 80k)

5a. Make other tweaks to By-Laws as needed.

5b.
6. Run by membership.

December, January

7. Have looked over by Frank Engle

8. Have membership vote in.

It goes without saying that WCOCA needs to make up an aproximately $10,000 shortfall durning 2005. ASAP we need to limit expenses to only the most essential and put a very small cap on "Donations". Maybe no more then $800 for entire year.

*By-Laws were updated by Julia and Leilani with input from board. Project became quite lenghty and exhausting for all and got put on a back burner. Time to see if we can't begin the finishing process.

-. OVERARCHING GOALS

- Information Booth

- Web
- Radio Ads
- 375 Sign
- Assist with some events

- Existing Booth Schedule and pay details (Acrobat 16k)

_. CONFIRM EXISTING DIVISION OF $$ PIE
It goes without saying that WCOCA needs to replenish about 10k of its basic operating funds thru the course of this year.

For simplicity of discussion I would reccomend that we first see if we have a consensus that WCOCA will try to maintain most of its primary services as usual. Those services being.
- Information Booth
- Radio Ads
- 375 Sign
- Web
- Office Expense
- Miscellanious

Where to cut back? Once again for simplicity of planning and discussion, I would say the main areas WCOCA can cut back are in the "Donations" / "Events Other" area. Last year WCOCA handed out to individual groups over $3600. WCOCA simply doesn't have this kind of money to give out. We MUST pick a total amount for the entire 2005 season. Just enough so WCOCA can put it's name on a few things and NO MORE. Maybe $900 total for all of 2005.

I think its worth saying at this

Pam has been asked to look for ways to reduce less essential expenses at booth.

From $27,200 in 2004 membership dues WCOCA used funds as follows:
76%....... Booth (see booth activities at http://villagegreenbb.com/booth.html )
11%....... Web
07%....... Radio ads
06%....... 375 Sign
Some have said we should divide the pie differently.
Note: Sidewalk Sale, Open House and brochure are (theoretically) break even activities which seem to be functioning adequately and therefore wouldn't seem to warrant extensive discussion. (Though WCOCA should always remain open to hearing new concepts for existing events and can always use volunteers willing to put in time to help coordinators with events).