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2002 $$ Report

April 2002 to March 2003

 

Profit and Loss
April 2002 through March 2003


Income
Advertising Income
Brochure........................ 24,441
Hot Line & Misc................ 745
OnLine (Web)................... 113
Total Advertisin............ 25,298

Income from Events
SculptureSales................... 23,264
Income from Eve................ 7,410
Total Income fro............... 30,674

Membership Dues........... 24,470
Uncategorized In.................. 752
Total Income................... 81,194

Expense
Booth Operating ...
Payroll
NetPayChecks............. 4,120
Tax, payroll................... 1,128
Workers Comp/Dis......... 279
Total Payroll................... 5,527

Electric............................. 197
Insurance...................... 1,109
Miscellaneous................... 109
Telephone.......................... 941
Visitor supplies................... 601
Total Booth Oper............. 8,483

Brochure & Rack ...
Commissions................... 2,518
Distribution................... 4,400
Miscellaneous................... 1,105
Printing........................... 7,088
Total Brochure &........... 15,111

Miscellaneous
Bad Debt........................... 440
Discounts early...................... 371
Discounts Misc................... 525
MiscExpense................... 1,184
Office Supplies................... 480
Professional Fees................... 600
Refunds........................... 570
Reinbursable................... 1,821
Total Miscellaneous......... 5,992

Publicity Activi...
Donations............................ 750
Event Public Art............. 17,766
Event SideWSale............. 7,916
Events Other................... 4,048
Web................................ 3,083
Total Publicity ............... 33,562

Total Expense.............. 63,149

Net Income................... 18,045

.

 

Balance Sheet
As of March 31, 2003

 

ASSETS
Current Assets
Checking/Savings
HUB-Checking .................. 37,066
HUB-Savings .......................4,005
Trade.................................... 1,424
Total Checking/Sav............ 42,496

Accounts Receivable
Accounts Receivable........... -195
Total Accounts Rec.............. -195

Other Current Assets
Undeposited Funds.............. 1,380
Total Other Curren.............. 1,380

Total Current Assets........... 43,681

Other Assets
Booth Equipment/Fi...
Repairs & Improvem.............. 571
Total Booth Equipm................ 571

Total Other Assets................... 571

TOTAL ASSETS............... 44,252

LIABILITIES & EQUITY
Equity
Opening Bal Equity................. 3,772
Retained Earnings.................. 22,434
Net Income............................ 18,045
Total Equity........................... 44,252

TOTAL LIABILITIES & EQUITY..... 44,252

.


VIEWS OF SPECIFIC WCOCA ACTIVITIES 2002

INFO BOOTH 2002

INCOME
Membership Dues..... 24,967

EXPENSE
NetPayChecks............. 4,120.
Tax................................. 898
Workers comp............... 279
Total Payroll................ 5,297

Electric.......................... 184.
Insurance.................... 1,026
Telephone..................... 929
Visitor supplys............. 581
Total Booth................ 8,019

Net Income................ 16,948

 

BREAK EVEN EVENTS

WCOCA organizes various promotional activities which essentially pay for themselves. That is, participants are charged an amount about equal to the cost of the event. What follows are details of those WCOCA BreakEven Events for the complete year of 2002.

I suppose a larger organization might create 'Subsideraries' for each of these events. For our small organization though it's really simpler just to track them as seperate departments within WCOCA.

Some ask why these events are non profit. One response to that question might be, WCOCA's primary job is to promote Woodstock, its members and their activities at a price most are reasonably willing to pay. And these events seem to serve that purpose for many.

Fundraising is a new activity that many would like to see WCOCA do. So, if you have ideas and/or are able to chair a fund raiser......

 

SIDEWALK SALES & OPEN HOUSE


--------- MAY S.W. SALE ----------
Income
Income from Events....... 1,475.00
Total Income................... 1,475.00

Expense
Event SideWSale............ 2,112.80
Total Expense................. 2,112.80

Net Income...................... -637.80
-
-
--------- SEPT S.W. SALE ----------
Income
Income from ................. 1,160.00
Total Income................... 1,160.00

Expense
Event SideWS................ 1,724.08
Total Expense................. 1,724.08

Net Income..................... -564.08
-
-
--------- OPEN HOUSE ---------
Income
Income from Events............ 4,670.00
Total Income........................ 4,670.00

Expense
Event SideWSale................ 4,244.03
Total Expense...................... 4,244.03

Net Income............................. 425.97

--------- year end total ---------

Grand Total S.W.S. & O.H... -776.00

Tiny trys to make this group of events come out to a slight profit by the end of each year.

 

BROCHURE

Income
Advertising Income
Brochure........................ 22,881.00

Total Income..................22,881.00

Expense
Brochure & Rack...
Comissions........................2,518.00
Distribution........................4,400.00
Miscellaneous........................730.00
Printing.............................12,436.65
Total Brochure .................20,084.65

Miscellaneous
Refunds.................................280.00
Total Miscellan......................280.00

Total Expense...................20,364.65

Net Income........................2,516.35

(Bob McBroom typically organizes brochures so as to come out on the plus side)

 

GUITAR SCULPTURE INSTALLATION & AUCTION

Income
SculptureSales...................... 23,264.04
Income from Eve...................... 105.00
Total Income fro................... 23,369.04

Total Income........................ 23,369.04

Expense
Event Public Art.................. 20,765.82
Reinbursable.......................... 1,820.94
Total Miscellaneous............... 1,820.94

Total Expense...................... 22,586.76

Net Income...............................782.28

The online auction turned out to be far more work then anyone expected. Fourtunatly Julia Blelock followed thru and took care of it for WCOCA.