WCOCA 2004 $$ Report

    2004 saw many extra expenses. Some good new things, some unavoidable ongoing, and one unpleasant one time expense from out of the past.

    WCOCA paid for about 2k of WAMC ads for greater Woodstock community. It 'guaranteed' the Leavon Helm "Free" concert on the Village Green. In 2005, WCOCA is paying for much of what was in the past done by volunteers, particularly the huge amount of work Bob & Leilani donated towards past brochures. Additionaly there was the one time expense of needing to file old 990s that had been overlooked by previous treasurers and previous bookeepers.

    Getting a bigger bang for the 2005 WCOCA buck, I think would suggest money should go toward more publicity that benefits the greater Woodstock community. On the other hand, for free concerts and other such events, WCOCA can assist with fundraising and maybe a small amount of cash. Important in these situations that WCOCA make clear that it's not "Guaranteeing" any short falls in fundraising).

    SideWalk Sales & Open House came out about $600 to the good with an overall in and out cash flow of $6400.

   2004 Brochures came in with a $2600 profit.

   2005 Brochure ad sales $30,000. About 40% of that money shows in this report. Remainder is being collected in early April. (With a few like Trailways bus that doesn't pay till we send them a brochure)

Profit & Loss

April 2004 through March 2005

Income
Advertising Income
Brochure........................ 25,196
Hot Line & Misc................. 310
OnLine (Web)..................... 150
Total Advertisi................. 25,656

Income from Events......... 7,096
Membership Dues........... 27,220
Uncategorized Income........... 407
Total Income.................... 60,379

Expense
Booth Operating...
Payroll
NetPayChecks............... 12,344
Tax, payroll..................... 2,944
Workers Comp/Dis........... 554
Total Payroll................. 15,842

Computer Supplies............. 55
Electric.............................. 338
Insurance.......................... 666
Miscellaneous................... 448
Telephone....................... 2,362
Visitor supplies.............. 1,117
Total Booth Ope........... 20,829

Brochure & Rack...
Commissions................ 4,361
Distribution................... 6,799
Miscellaneous................ 3,659
Printing......................... 16,100
Total Brochure ............ 30,920

Miscellaneous
Credit Card fees.............. 208
Depreciation.................... 950
Discounts early................. 15
MiscExpense.................... 831
Office Supplies................ 952
Professional Fees.......... 3,525..... unfiled 990s frm '99 on
Refunds......................... 1,318..... missing ads, Non Profit dues
Taxes & Fees................... 150
Miscellaneous -............... 154
Total Miscellan.............. 8,103

Publicity Activ...
Donations....................... 1,650.. ..Youth Cent - FilmFest - Tattoo
Event SideWSale........... 9,722
Events Other.................. 6,418... . Leavon Helm, Halloween, WAMC ads,
Web............................... 3,085
Total Publicity.............. 20,875

Total Expense............. 80,726

Net Income................ -20,347

NOTE: Twenty five days after this report,
WCOCA is $8,000 better. See 2005 Report

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Balance Sheet
As of March 31, 2005

ASSETS
Current Assets
Checking/Savings
HUB-Checking....................... 12,100
HUB-Savings........................... 5,031
Trade......................................... 3,125
Total Checking/Sa................... 20,256

Accounts Receivable
Accounts Receivable................ -195
Total Accounts Re................... -195

Other Current Assets
Undeposited Funds................ 7,225
Total Other Curre................... 7,225

Total Current Assets............ 27,286

Fixed Assets
Booth
Cost B................ 3,386
Accum. Deprecation B........... -483
Total Booth........................... 2,903

Computers
Cost C................ 2,337
Accum. Deprecation C........... -467
Total Computers................... 1,870

Total Fixed Assets................ 4,773

TOTAL ASSETS............... 32,059

LIABILITIES & EQUITY
Equity
Opening Bal Equity................ 3,677
Retained Earnings................ 48,729
Net Income.......................... -20,347
Total Equity.......................... 32,059

TOTAL LIABILITIES &.... 32,059

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Income
Advertising Income
Brochure.................................30,299
Total Advertising Income.......30,299
Total Income................30,299

Expense
Brochure & Rack Crds
Commissions.............................2,127
Distribution...............................6,799
Miscellaneous...........................1,717..... Designer, cover art, Ulster Bingo
Printing....................................16,100... 100k rack, 22k brochures, 7k maps
Total Brochure & Rack Crds....26,743
Miscellaneous
Credit Card fees...............................8
Discounts early pay.....................280
Refunds.......................................928
Total Miscellaneous..................1,216
Total Expense..............27,959

Net Income...................2,340